Paste your form shortcode here — for example [gravityform id=”1″ title=”false”] or [wpforms id=”123″] — and it will render inside the Credit Application section below. Better still: set an e-signature URL under Appearance → Customize → Truck Wash Settings, and the Apply buttons will point straight at it.
Charge accounts
One account. One invoice. Every location.
Drivers give an account number instead of a card. You get a single itemized statement on your billing cycle, with the unit number on every line — so wash cost lands in the right place in your maintenance system.
Why an account
What changes when you open one
Consolidated invoicing
Weekly, semi-monthly, or monthly — one invoice covering every unit at every location, with a ticket-level detail appendix your A/P clerk can actually audit.
Per-unit cost detail
Every ticket records the tractor and trailer number. Export wash cost by unit and feed it straight into your maintenance software.
Negotiated rates
Account pricing is set from your volume and service mix, not the posted retail board. The more units you run through, the better the schedule.
No cash on the road
Drivers never front money and never bring back a receipt. Authorized units and drivers are on file; anything else gets flagged at the bay.
PO enforcement
If your accounting requires a purchase order, we can make the ticket refuse to close without one. No more unapprovable invoices.
Self-service portal
Pull an invoice, request a statement, review wash history by unit, and pay by ACH — without waiting for our office to open.
Account types
How we categorize accounts
Your tier is assigned at approval and determines your rate schedule, credit limit, terms, and billing cycle. It can be reviewed as your fleet grows.
| Tier | Fits | Rate basis | Typical limit | Terms | Cycle | PO required |
|---|---|---|---|---|---|---|
| Retail / Cash | Single truck, no account | Posted retail | — | At service | Per visit | No |
| Prepaid Wash Book | Owner-operators, 1–3 units | Retail less 10% | Prefunded | Paid up front | Draw-down | No |
| Small Fleet | 2–25 units | Schedule B | $2,500–$10,000 | Net 15 / Net 30 | Semi-monthly | Optional |
| Regional Fleet | 25–250 units | Negotiated | $10,000–$75,000 | Net 30 | Semi-monthly or monthly | Optional |
| National Account | 250+ units, multi-region | Master agreement | By agreement | Net 45 | Monthly | Usually |
| Government / Municipal | Cities, districts, transit | Bid or contract rate | By contract | Net 45 | Monthly | Always |
| Third-Party / Card Network | Washes authorized via a network | Network rate less fee | Set by network | Per network | Per network | Network auth |
The billing cycle
From wash bay to paid invoice
The wash is logged as a ticket
The attendant records date, time, location, your account number, tractor and trailer numbers, the services performed, the driver name, and a PO number if your account requires one. The driver signs.
The ticket is priced against your schedule
Each service code prices from your negotiated rate schedule, not the retail board. Taxes apply per location unless we hold a valid exemption certificate for your account.
Authorization is checked before the ticket closes
The system verifies the account is in good standing, under its credit limit, and that the unit and driver are authorized. If anything fails, the attendant calls our credit department rather than turning the driver away.
Tickets accumulate through your cycle
You can view them in the portal as they post — no waiting for the invoice to know what you have spent.
The invoice generates at cycle close
One summary invoice plus a ticket-level detail appendix listing every wash by unit number, location, and date. Delivered by email as a PDF and posted to the portal simultaneously.
You pay by ACH, check, or card
ACH and check are accepted at no charge. Card payments carry a processing surcharge where permitted by law. Auto-pay by ACH is available and earns a small discount on your schedule.
Payments apply to open invoices
Short-pays and disputed tickets stay open individually rather than being written off. Dispute a ticket in the portal and we pull the signed copy for review.
Past-due accounts age and go on hold
Balances age in 30/60/90/120 buckets. Accounts past terms accrue a service charge and may be placed on credit hold until brought current.
Payment terms
| Terms | Assigned at approval — Net 15, 30, or 45 |
|---|---|
| Billing cycles | Weekly, semi-monthly, or monthly |
| Invoice delivery | Emailed PDF plus billing portal |
| Accepted payment | ACH, check, wire, credit card (surcharge) |
| Service charge | 1.5% per month on past-due balances |
| Credit hold | At credit limit or 60 days past due |
| Dispute window | 15 days from invoice date |
| Returned payment fee | $35 |
What we need from you
The application asks for the following. Having it ready cuts approval to about a day.
- Legal entity name, DBA, and entity type
- Physical, billing, and remit-to addresses
- Federal EIN
- USDOT and MC numbers
- Years in business and number of power units
- Owner or officer information for the credit check
- Bank name and account officer
- Three trade references — ideally fuel or maintenance vendors
- Accounts-payable contact name, email, and direct phone
- Requested credit limit and preferred terms
- Authorized drivers and unit list
- Sales tax exemption certificate, if applicable
Apply
Credit Application
Complete and submit. We verify references and respond with a decision, credit limit, and rate schedule — usually within two business days.
Questions before you apply? Our credit department can walk you through terms, limits, and what your rate schedule would likely look like at your volume. (209) 346-3617